Administrative Manager

May 7, 2020
Neurology / Memory and Aging Center
Full Time
Req Number: 

The UCSF Neurodegenerative Disease Brain Bank (NDBB) houses a critical resource for researchers studying neurodegenerative disease. The NDBB performs research-based, comprehensive brain autopsies on patients dying of neurodegenerative disease and works with collaborating researchers to support their studies.

An experienced administrative operations professional is needed to provide administrative, analytical, and operational support to the NDBB. The individual will report to the Director of the NDBB and will perform short and long-term planning and development. The Administrative Manager will be responsible for maintaining timelines with regard to NDBB autopsy workflow and will supervise the Autopsy Coordinator and Administrative & Clinical Research Coordinator. S/he will also manage NDBB invoicing and payments, oversee program metrics and progression, manage tissue sharing operations, maintain program compliance, act as HR liaison for the NDBB team and lab, and facilitate additional projects.

Memory and Aging Center

The mission of the UCSF Memory and Aging Center is to provide the highest quality of care for individuals with cognitive problems, to conduct research on causes and cures for degenerative brain diseases, and to educate health professionals, patients and their families.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

Required Qualifications

  • Bachelor's degree in related area and minimum three years of related experience in administrative analysis or operations research, or equivalent experience/training
  • Demonstrated experience with and skills in Microsoft Office tools including but not limited to Outlook, Word, Excel (including tools such as VLookups, pivot tables), and PowerPoint
  • Experience interacting with academic medicine or laboratory research units and working knowledge of their operations
  • Demonstrated ability to represent Principal Investigators (PIs) to many different constituencies, including university staff, faculty and leadership, funding agencies, other institutions, and government and community-based organizations
  • Strong skills in short-term planning, analysis, problem-solving, and customer service
  • Critical thinking and problem-solving skills; ability to conceptualize and formulate practical solutions to programmatic issues
  • Excellent writing, editing and proofreading skills
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
  • Ability to use discretion and maintain confidentiality
  • Demonstrated ability to work and learn new skills effectively and professionally in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, and efficient
  • Excellent attendance and reliability

Preferred Qualifications

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
  • Solid knowledge of common University-specific computer application programs
  • Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees
  • Prior UCSF or UC experience. Basic knowledge of UC policies and procedures (as well as their corresponding UC applications) for administrative, accounting (MyReports/MyExpense), procurement (BearBuy), research governance - Committee on Human Research (CHR)/Institutional Review Board - IRB), etc.
  • Prior supervisory experience


Job Code and Payroll Title
7377 Administrative Officer III


Appointment Type


Sandler Neurosciences Center
675 Nelson Rising Lane

Work Days
Monday – Friday, 8 am – 5 pm


Shift Length
8 Hours

Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.