Administrative Officer II

January 21, 2020
Neurology / Memory & Aging Center
Full Time
Req Number: 
The UCSF Memory and Aging Center’s (MAC) mission is to deliver superb patient care to patients with neurodegenerative diseases, like Alzheimer’s disease, and neurodevelopmental disorders, like dyslexia. In addition, we aim to discover the causes of and develop treatments for these disorders, and to educate each generation of medical students, neurology residents, postdoctoral fellows, and international scholars in the highest quality of clinical care and research.

The Administrative Officer uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues in support of the dyslexia and neuropathology units within the division of the Memory and Aging Center under the direction of the Operations Manager. This position will play an integral role in using exceptional judgement to provide timely and detail-oriented administrative and operational support for two senior-level/ high-profile faculty members. Serves as primary administrative contact for both the dyslexia and pathology units. The Administrative Officer will independently facilitate communication and manage periodic project specific tasks, manage PIs’ calendars – including oversight and coordination of travel arrangements and meeting/appointment logistics and reimbursements, diligently maintain filing systems and lab documentation, onboard new hires, and complete HR actions to support lab and programmatic needs. Analyzes and resolves operational problems of moderate scope. Additional duties may include planning and coordination of lab events and supporting federal grant reporting.

The position requires balancing multiple, often simultaneous, activities and the ability to prioritize work to ensure that tasks are completed on time. The position also requires a high level of professionalism, strong interpersonal and communication skills, the ability to support and work in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and support activities are performed. The successful candidate will be a self-motivated, professional, and highly organized individual.

Note: This position requires full-time in office support, there is no opportunity for telecommuting.

The Memory and Aging Center (MAC) is the largest division within the Department of Neurology with a diverse workforce of over 260 employees. The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, Zuckerberg San Francisco General (ZSFG), San Francisco Veterans Affairs Medical Center (SFVAMC) and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has over 230 faculty and academic employees, 290 staff positions, and 170 trainees including: residents, clinical fellows and postdoctoral scholars.

The Department has an annual operating budget in excess of $120M and has been the #1 recipient of National Institutes of Health (NIH) funding across all U.S. Departments of Neurology for the past six consecutive years, in addition to being the #1 recipient of philanthropic dollars across all departments at UCSF.

Our department’s mission includes delivering the most exceptional clinical care to our patients, leading transformative cutting-edge research, and training the leaders of tomorrow in both neurology and neuroscience. Our department’s faculty, trainees, and staff work at a University and in a community that values and embraces diversity and strives to make an impact worldwide through our global and public health efforts.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.