September 11, 2021
Full Time
Req Number: 
The Memory and Aging Center (MAC) is a renowned research and clinical center focusing on neurodegenerative disorders associated with aging.  It is the largest division within the UCSF Department of Neurology with a diverse workforce of over 260 employees. 

The Project Policy Analyst III (Executive Analyst) plays an integral role supporting the Director and the center’s Operations Manager; using exceptional judgement and superb communication skills to facilitate administration of the executive office and analysis of the center’s operational activities. The Executive Analyst uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. A successful candidate embraces diversity, equity, inclusion, and belonging, and possesses strong interpersonal skills and the ability to thrive independently in a diverse, fast-paced environment.

Key responsibilities of the position:

•    Ensures daily administrative operations for the executive office on behalf of the Director of MAC
•    Responds timely to inquiries from MAC faculty, staff and the public and handles communication with key constituents on behalf of the Director. Makes high level contacts of a sensitive nature, internally and externally requiring discretion and diplomacy
•    Functions as the gatekeeper, understanding the requirements of the Director, in order to prioritize issues according to urgency and allocate time for scheduled events, travel and meetings. Has ownership of and manages a complex calendar and tracking system for travel, conferences, lectures, etc. on behalf of the Director
•    Manages all national and international travel including all related arrangements and documentation
•    Provides input and administrative support for non-scientific portions of grant and contract proposals
•    Manages payment of Director’s UCSF credit card. Tracks and analyzes expenses and submits reimbursement requests on behalf of UCSF. Works directly with post-award analyst and external vendors to resolve outstanding issues. Understands and follows allowable expense guidelines
•    Maintains various reporting and annual licensing requirements
•    Maintains and analyzes trends on a quarterly metric dashboard reflecting Center activities, including grants, publications, personnel, research and clinic visits, for the Center
•    Serves as Gallery 190 manager responsible for selection and schedule of artists and gallery art installations. Administrates the Hellman Artist in Residence program
•    Assist with fundraising related duties collaborating with internal and external sources
•    Serves as operations analyst for the center’s Operations Manager
•    Serves as administrative analyst for the center’s Leadership committees and participates in the development and revision of committee procedures, guidelines, and metrics
•    Provides monthly update to Director on key leadership committee activities and discussions
•    Provides support and prepares data and annual reports for leadership retreats and other center wide meetings/events
•    Produces and distributes various communications to all personnel on behalf of Executive Leadership.